Emailing your resume is often your first impression with a recruiter or hiring manager and a well-written email can make all the difference between getting noticed or overlooked.
In this article, you’ll find 8 ready-to-use email templates for every stage of your job search from sending your resume to expressing gratitude after receiving an offer. Each template includes the ideal subject line, structure, and tone to help you stand out and make a lasting impression.
- Email to Send Resume to a Recruiter
- Email to Send Resume to a Job Posting
- Sample Email Cover Letter with Attached Resume
- Thank You for Considering My Resume Email Template
- Best Email Template for Sending a Resume by Email
- Thank You Email After Job Offer
- Email to the Hiring Manager (When Name Isn’t Known)
- Helpful Email Tip for Job Seekers
1. Email to Send Resume to a Recruiter
Subject: Application for [Position Name]
Dear [Recruiter’s Name],
I hope you’re doing well. My name is [Your Name], and I’m writing to express my interest in the [Position Name] role at [Company Name]. Please find my resume attached for your review.
With my background in [specific skill/experience], I am confident that my qualifications align well with the requirements of this position. I would appreciate the opportunity to discuss how I can contribute to [Company Name]’s goals and ongoing success.
Thank you for considering my application. Please let me know if you require any further details.
Warm regards,
[Your Name]
[Your Phone Number]
[Your LinkedIn Profile]
2. Email to Send Resume to a Job Posting
Subject: Application for [Job Title]
Dear [Hiring Manager’s Name],
I’m writing to express my interest in the [Job Title] position at [Company Name], as advertised on [Job Board/Website]. Please find my resume attached for your review.
I’m particularly drawn to this opportunity because [specific reason related to the company, role, or mission]. With my background in [specific skill/experience], I’m confident I can contribute effectively to your team and support [Company Name]’s continued success.
Thank you for considering my application. I would appreciate the opportunity to discuss how my experience aligns with your needs.
Warm regards,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
3. Sample Email Cover Letter with Attached Resume
Subject: Application for [Job Title] – [Your Name]
Dear [Hiring Manager’s Name],
I’m writing to express my interest in the [Job Title] position at [Company Name]. Please find my resume attached for your review. With [X years] of experience in [Your Field/Industry], I’ve built a strong background in [specific skills or areas of expertise].
At [Previous Company Name], I successfully [key accomplishment or project], which strengthened my ability to [relevant skill or outcome]. I’m confident that my experience and dedication would make me a valuable addition to your team at [Company Name].
I’m excited about the opportunity to contribute to [specific company goals or projects] and would welcome the chance to discuss how my skills align with your organization’s needs.
Thank you for your time and consideration. I look forward to the possibility of speaking with you.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your LinkedIn Profile]
4. Thank You for Considering My Resume Email Template
Subject: Thank You for Considering My Application
Dear [Recruiter’s/Hiring Manager’s Name],
Thank you for taking the time to consider my application for the [Job Title] position at [Company Name]. I sincerely appreciate the opportunity to share my qualifications and experiences with you.
Please let me know if any additional information or documents would be helpful. I am enthusiastic about the possibility of contributing to [Company Name] and would be glad to discuss my candidacy further.
Thank you once again for your time and consideration.
Warm regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile] (optional)
5. Best Email Template for Sending a Resume by Email
Subject: Application for [Job Title]
Dear [Hiring Manager’s Name],
I hope you’re doing well. My name is [Your Name], and I’m reaching out to apply for the [Job Title] position at [Company Name]. Please find my resume attached for your consideration.
With my experience in [specific skills or domain] and my background at [Previous Company Name], I’m confident in my ability to contribute effectively to your team. I’m particularly drawn to this opportunity because of [specific company initiative, project, or value that resonates with you].
Thank you for taking the time to review my application. I look forward to the opportunity to discuss how my skills and experience align with the goals of [Company Name].
Best regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile]
6. Thank You Email After Job Offer
Subject: Thank You for the Opportunity
Dear [Hiring Manager’s Name],
Thank you very much for offering me the opportunity to join [Company Name] as a [Job Title]. I am truly honored and thrilled to accept the position.
I’m eager to contribute to [specific company goal, project, or team initiative] and collaborate with the team to deliver meaningful results. Please let me know if there are any documents, forms, or next steps required before my start date.
Once again, thank you for this wonderful opportunity. I’m genuinely excited to begin this new chapter with [Company Name] and look forward to working with you and the team.
Best regards,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile] (optional)
7. Email to the Hiring Manager (When Name Isn’t Known)
Subject: Application for [Job Title]
Dear Hiring Manager,
I’m writing to express my interest in the [Job Title] position at [Company Name]. Please find my resume attached for your review.
With [X years] of experience in [Your Field/Industry], I’ve developed strong expertise in [specific skill or area]. I’m particularly drawn to [specific company value, project, or mission] and believe my background aligns well with your team’s goals.
Thank you for taking the time to consider my application. I would appreciate the opportunity to discuss how my experience and skills can contribute to [Company Name]’s success.
Sincerely,
[Your Full Name]
[Your Phone Number]
[Your Email Address]
[Your LinkedIn Profile] (optional)
8. Helpful Email Tip for Job Seekers
Subject: Helpful Tip for Sending Your Resume
Hi [Name],
I hope you’re doing well. I noticed that you’re currently exploring new career opportunities, and I wanted to share a quick tip that can make your job applications stand out.
When sending your resume to recruiters or companies:
1. Personalize your email — mention the recruiter’s name and the specific job title.
2. Attach your resume as a PDF — it preserves formatting and looks professional.
3. Keep your message concise and focused — highlight how you can bring value to the role.
A small effort in personalization can make a big difference in how your application is received.
Wishing you all the best in your job search!
Warm regards,
[Your Name]
[Your Title/Role, if applicable]
[Your LinkedIn Profile or Contact Info] (optional)
Remind them that a well-crafted email can make all the difference in getting that interview call.
